Privacy Policy

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Privacy Policy

Privacy Policy

Welcome to KudosKit (kudoskit.co.uk), a product of Vey Media Ltd.

We created this software for our own use and are now offering it as a Software as a Service (SaaS) to clients.

At KudosKit, we take your privacy and data protection seriously. This Privacy Policy explains how we collect, use, and protect your personal data when you use our website and services.

1. Legal Basis

This Privacy Policy adheres to applicable UK data protection laws, including:

The UK General Data Protection Regulation (UK GDPR)
The Data Protection Act 2018 (DPA 2018)
The Privacy and Electronic Communications Regulations (PECR)

We process personal data lawfully, fairly, and transparently in accordance with these regulations.

2. Who We Are

KudosKit is operated by Vey Media Ltd, a UK-based company. For questions or concerns, you can contact us at:

Data Controller: Vey Media Ltd
Website: kudoskit.co.uk
Email: Support@kudoskit.co.uk
Registered Address: Parkers Cornelius House, 178-180 Church Road, Hove, East Sussex, England, BN3 2DJ

3. What Personal Data We Collect

Contact details (name, email, phone number)
Account credentials
Business information
Review and feedback content
Technical data (IP address, browser, device)
Cookies and tracking data
Payment and transaction data (via Stripe)

We collect data directly from you, through our website, and automatically via cookies and analytics tools.

4. Lawful Grounds for Processing

We process your data under one or more of the following lawful bases:

Consent – Where you’ve given us permission
Contract – To perform our services
Legal obligation – For compliance purposes
Legitimate interests – To operate, secure, and improve our platform

5. How We Use Your Data
To manage your account and provide services
To respond to enquiries or support requests
To improve our platform and user experience
To send transactional or marketing communications (with consent)
To comply with legal and regulatory requirements

6. Cookies

Our site uses cookies to enhance your experience. Some cookies are essential, while others require your consent under PECR. For more information, see our [Cookie Policy].

7. Third-Party Services

We use third-party services (e.g. Hetzner for hosting, Stripe for payments, analytics providers). Data shared with these providers is limited to what is necessary to deliver our services securely and effectively.

8. Data Sharing and Transfers

Your data is only shared:

With service providers under contract
As required by law
With your consent

We take steps to ensure that any international data transfers comply with UK data protection laws.

9. Data Retention

We keep personal data for as long as needed to fulfil the purpose it was collected for, including legal, accounting, or reporting requirements. Typical retention periods range from 2 to 6 years.

10. Your Rights

Under the UK GDPR, you have rights including:

Right to access
Right to rectification
Right to erasure
Right to restrict or object to processing
Right to data portability
Right to withdraw consent
Right to lodge a complaint with the Information Commissioner’s Office (ICO)

11. Data Security

We use industry-standard encryption (SSL/TLS), limited access controls, and ongoing monitoring to protect your data. While no system is completely secure, we take appropriate steps to reduce risk.

12. Children’s Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect data from children.

13. Changes to This Policy

We may update this policy from time to time. The latest version will always be available at kudoskit.co.uk/privacy. Continued use of our services constitutes acceptance of any changes.

Last updated: 01/07/2025

If you have any questions about this policy or your data, contact us at Support@kudoskit.co.uk

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